FANTASY WINGS

Safeguarding policy

Fantasy Wings Safeguarding Policy

We in Fantasy Wings are committed to a practice, which protects children from

harm.

Staff and volunteers in this organisation accept and recognise our

responsibilities to develop awareness of issues, which cause children and

young people harm.

We will endeavour to safeguard children and young people by –

– Adopting child protection guidelines through a code of behaviour for

staff and volunteers.

– Sharing information about child protection and good practice with

children, parents, staff and volunteers.

– Sharing information about concerns with agencies who need to know,

and involving parents and children appropriately.

– Following carefully the procedures for recruitment and selection of staff

and volunteers

– Providing effective management for staff and volunteers through

supervision, support and training

We are also committed to reviewing our policy and good practice at regular

intervals.

Child Protection Policy

CODE OF BEHAVIOUR

 

Statement of Intent

It is the policy of Fantasy Wings to safeguard the welfare of all children and

young people by protecting them from all forms of abuse including physical,

emotional and sexual harm.

This organisation is committed to creating a safe environment in which young

people can feel comfortable and secure while engaged in any of Fantasy Wings

programmes, training events or workshops. Personnel should at all

times show respect and understanding for individual’s rights, safety and

welfare, and conduct themselves in a way that reflects the ethos and

principles of Fantasy Wings

Guidelines for all Fantasy Wings staff and volunteers

ATTITUDES

Staff and volunteers should be committed to

Treating children and young people with respect and dignity

Always listening to what a child or young person is saying

Valuing each child and young person

Recognising the unique contribution each individual can make

Encouraging and praising each child or young person

BY EXAMPLE

Staff and volunteers should endeavour to

Provide an example, which we would wish others to follow

Use appropriate language with children and young people and

challenge any inappropriate language used by a young person

or child or an adult working with young people.

Respect a young person’s right to privacy

ONE TO ONE CONTACT

Staff and volunteers should

Not spend excessive amounts of time alone with children, away

from others

In the unlikely event of having to meet with an individual child or

young person make every effort to keep this meeting as open as

possible.

If privacy is needed, ensure that other staff are informed of the

meeting and its whereabouts

PHYSICAL CONTACT

Staff and volunteers should never

Engage in sexually provocative or rough physical games,

including horseplay

Do things of a personal nature for a child or a young person that

they can do for themselves. If such an incident arises, for

example, where a child or young person has limited mobility,

Fantasy Wings staff should seek a member of management to deal with such an

incident

Allow, or engage in, inappropriate touching of any kind

GENERAL

Staff and volunteers should

Be aware that someone might misinterpret our actions no matter

how well intentioned

Never draw any conclusions about others without checking the

facts

Never allow ourselves to be drawn into inappropriate attention seeking

situations such as tantrums or crushes

Never exaggerate or trivialise child abuse issues or make

suggestive remarks or gestures about, or to a child or young

person, even in fun

RELATIONSHIPS

Staff and volunteers

who are involved in relationships with other members of staff or

volunteers should ensure that their personal relationships do not

affect their role within Fantasy Wings or the work of Fantasy Wings.

SHARING INFORMATION ABOUT CHILD PROTECTION AND GOOD

PRACTICE WITH, CHILDREN, STAFF AND VOLUNTEERS

Good communication is essential in any organisation. In Fantasy Wings every

effort will be made to assure that, should individuals have concerns, they will

be listened to and taken seriously.

It is the responsibility of the management to ensure that information is

available to, and exchanged between all those involved in this organisation

and its activities. Some information is confidential and should only be shared

on a strictly need-to-know basis.

Children and young people

Children and young people have a right to information, especially any

information that could make life better and safer for them. Fantasy Wings

will act to ensure they have information about how, and with whom, they can

share their concerns, complaints and anxieties.

When sharing information, Fantasy Wings personnel will be sensitive to the

level of understanding and maturity, as well as to the level of responsibility, of

the people with whom they are sharing.

Parents

Parents / persons with parental responsibility are ultimately responsible for

their children’s welfare at all times, and they should be assured that their

children are involved with a credible organisation.

We achieve this by

– Publicising information on all our primary, post-primary, youth and

parenting work.

– Making the named Designated Child Protection Person(s) and how

to make a complaint available via email

– Making a full copy of the Child Protection Policy available via email

Staff & Volunteers

 

As an organisation, which offers support and guidance to children and young

people, it is imperative that each member of the Fantasy Wings staff is aware

of their responsibilities under the Child Protection legislation and has a

working knowledge of Fantasy Wings’s procedures. Each member of staff will

receive updated training in Child Protection.

Other Bodies

 

A copy of our Child Protection Policy will be made available to any other

appropriate body.

SHARING INFORMATION ABOUT CONCERNS WITH AGENCIES WHO

NEED TO KNOW AND INVOLVING PARENTS AND CHILDREN

APPROPRIATELY

PROCEDURE FOR REPORTING ALLEGATIONS OR SUSPICIONS OF

ABUSE

In any case where an allegation is made, or someone in Fantasy Wings

has concerns, a record should be made. Details must include, as far

as practical:

o Name of child or young person

o Age

o Home Address (if known)

o Date of Birth (if known)

o Name/s and Address of parent/s or person/s with parental

responsibility

o Telephone numbers if available

o Is the person making the report expressing their own concerns, or

passing on those of somebody else? If so, record details

o What has prompted the concerns?

Include dates and times of any specific incidents

o Has the child or young person been spoken to?

If so, what was said?

o Has anybody been alleged to be the abuser?

If so, record details

o Who has this been passed on to, in order that appropriate action is

taken? e.g. school, designated officer, social services etc

o Has anyone else been consulted?

If so, record details


ACTION TAKEN


REPORTING PROCEDURES (A)


Staff / volunteer has concerns


Record & Report

Designated Person(s)


Jackson Smith


Is this a serious

concern?


Yes No


Possibly


Seek advice from designated officer of council / relevant organisation or Social

Services


Report & Record


Yes No

Identify training or practice issues


Designated C.P. Officer of council / relevant organisation / Social Services or

Police


Refer back to staff / volunteer and / or appropriate personnel


DESIGNATED CHILD PROTECTION PERSONS

o For reasons of confidentiality the only person(s) who need to know

this information are the following Designated Child Protection

Persons

1. Jackson Smith (Mr)

Managing Director

& Designated Child Protection Person

Email: info@fantasywings.co.uk

Tel: 0207 965 7593


Social Services Duty Social Worker

Lurgan Health and Social Services Centre

100 Sloan Street

Tel:028 3832 7824

Police C.A.R.E Units

Tel: 028 9065 0222

Ask for Child Abuse and Rape Enquiry Unit

– 24 hours

NSPCC Help line Tel: 0800 800 500 – 24 hours, Freephone

Child Line (NI) Tel: 0800 1111 – Freephone


RECORD-KEEPING

o All records, information and confidential notes should be kept in

separate files in a locked drawer or filing cabinet.

o Only the designated Persons will have access to these files.


DISCLOSURE

o Never guarantee absolute confidentiality, as Child Protection will

always have precedence over any other issues.

o Listen to the child, rather than question him or her directly.

Offer him / her reassurance without making promises, and take

what the child says seriously.

o Allow the child to speak without interruption,

Accept what is said – it is not your role to investigate or question.

Do not overreact.

o Alleviate feelings of guilt and isolation, while passing no judgement

o Advise that you will try to offer support, but that you must pass the

information on.

Explain what you have to do and whom you have to tell.

o Record the discussion accurately, as soon as possible after the

event,

Use the child’s words or explanations – do not translate into your

own words, in case you have misconstrued what the child was

trying to say.

o Contact one of the Fantasy Wings Designated Persons for advice /

guidance.

The Designated Person may then discuss the concern / suspicion

with the relevant organisation, and, if appropriate, make a direct

referral.

o If either Designated Person is not available, or it is inappropriate to

approach them, the volunteer / member of staff with the concern

should make direct contact with the relevant organisation

themselves

o Record any discussions or actions taken within 24 hours.


FOLLOWING CAREFULLY THE PROCEDURES FOR RECRUITMENT &

SELECTION OF STAFF & VOLUNTEERS


Fantasy Wings operates employment and supervision procedures that ensure

highest priority is given to issues relating to child protection.


From March 2015 each new member of staff will be required to undergo a

police check as part of our recruitment policy


PROVIDING EFFECTIVE MANAGEMENT FOR STAFF & VOLUNTEERING

THROUGH SUPERVISION, SUPPORT & TRAINING


Fantasy Wings encourages the development of staff and volunteers through its

on-going support, supervision and training.


o INDUCTION

Each new member of staff or volunteer is made familiar with Fantasy Wings’s

policies and procedures including the Child Protection Policy and

Code of Behaviour


o APPRASIALS

Each new member of staff undergoes 1 month / 3 month and 6 month

appraisals


o MENTORING SCHEMES

Each new member of staff is assigned to a mentor for the duration of 1

year. This provides the new member of staff with opportunities to voice

concerns and anxieties or to ask questions about their work or the

environment in which they are working.


o TRAINING

In Fantasy Wings the management take responsibility for the training

needs of staff and volunteers. The individual, however, also plays a

part in identifying areas they feel they require training in.

There are 3 set training periods per year.


o ANNUAL APPRAISAL

There is an official annual appraisal system for each member of staff.